Travel policies – should your business have one?
|Issued by: Corporate Traveller|
[Johannesburg, 7 March 2012]
Did you know that a comprehensive travel policy can streamline the booking travel process and help to reduce business travel costs?
If international surveys are any indication, then many businesses are without a comprehensive company policy on business travel and could be missing out on a world of savings.
A travel policy does not have to be complex, and if you do not have one, your travel management company can often help you define and create one. Applying a few simple rules will bring visible benefits in terms of cost reduction, control and traveller information.
These are some of the benefits you can expect when you have a travel policy in place:
* Properly defined travel booking procedures
Policies are designed to help you manage your travel arrangements without the hassle of overseeing every little detail. Your travel policy will provide all travelling staff and travel bookers with useful information and, more importantly, parameters when making travel arrangements.
A typical travel policy will contain, but is not limited to, guidelines for domestic and international travel, which airlines should be used, who should travel in economy and who is permitted to travel in business class. One of the main benefits of this would be to accumulate air loyalty miles and benefit from exclusive fares negotiated on your behalf.
Travel policies can also dictate which preferred hotel chains should be used. Items such as mini-bar usage, laundry and dry cleaning charges and whether a single or double room should be booked will be features of your policy. As will meal allowances, car rental, use of own vehicle, etc.
Your policy can be as detailed as you wish for it to be, and as a Corporate Traveller client, you will have access to a dedicated customer relationship manager who can assist with drawing your policy up. In the long run, your company will save time and money with a well thought-out and properly implemented travel policy.